DumpsterEstimates
Route Your Drivers. Track Every Bin. Get Paid at Drop-Off.
Field management for roll-off rentals and front-load commercial service. Plan AI-optimized routes, dispatch drivers and track hours and stop status automatically, watch every container on a live fleet map, and invoice at drop-off or pickup — with AI quoting and QuickBooks on the same numbers.
Every driver, every stop, without a single check-in call.
Route the day’s drops and pickups, watch it fill itself in, and invoice at the stop.
Delivery · 20 Yard
Paid3 Cedar Ln
Dump run
Dump runRiverside Transfer Station
Swap · 30 Yard
In progress14 Oak St
Pickup · 20 Yard
Scheduled8 Pine Ave
Delivery · 15 Yard
Scheduled220 Main St
Swap · 30 Yard
#1042
Client
Alvarez Property Mgmt
Schedule
Mon, Aug 24
8:00 AM - 12:00 PM
Address
14 Oak St
Simplified view of one crew's route for the day, and the job the crew is on right now.
Schedule the Whole Day
Calendar, Gantt, or list view — drag stops onto drivers, move one when a site runs long, and everyone downstream sees it immediately.
Dispatch to Their Phones
The moment you save, the crew sees the job on their phone — address, directions, scope notes, photos, and client contact all attached.
Hours Capture Themselves
Crew tap once on arrival. Geofenced GPS confirms the site, so the hours attach to the right job on their own and the timesheet is already written when the day ends.
Live Driver Map
Watch the day unfold from the office — who is on site, who is en route, who finished early, and how long each stop is taking.
Invoice & Collect On Site
Field reps build the invoice on the phone and take card or ACH payment before they pull away. The money is in before the paperwork would have started.
Clients Update Themselves
On-the-way texts, arrival confirmations, and completion notices send automatically from your company number. The phone stops ringing.
Know where every can is. And when it should come back.
Drivers mark drops and pickups from the mobile app — your whole fleet appears on a live map with a rental clock on every can. Overage bills itself, dump slips read themselves, and overdue rentals stop slipping through the cracks.
- 5 days over · ~$50
Dumpster #12 · 20 Yard — Maple St remodel
Dropped Jun 24 · 19 days on site · 5 days over · ~$50 accrued
- 2 days over · ~$20
Dumpster #4 · 30 Yard — Ridgeway teardown
Dropped Jul 01 · 12 days on site · 2 days over · ~$20 accrued
Dumpster #7 · 20 Yard — Memorial Dr cleanout
Dropped Jul 08 · 5 days on site
Dumpster #21 · 15 Yard — Oak St kitchen
Dropped Jul 10 · 3 days on site
Job
Delivery - 100 Memorial Drive
Equipment
Dumpster #7 · 20 Yard
One tap. GPS captures the exact spot. The map updates instantly.
Simplified view of the on-site list and the driver's drop screen. In the app the same units also plot on a live Google Map at their exact GPS drop locations.
One-Tap GPS Drop & Pickup
Drivers tap Mark Dropped or Mark Picked Up on the job — the phone's GPS pins the can's exact location. No pin dragging, no hardware trackers, no data entry.
Live Fleet Map
Every dumpster on one map — on site, overdue, or available — with the job, client, and drop date one click away. Know where every can is without calling a driver.
Rental Clock & Overage Alerts
The clock starts at drop. Cans past their rental period turn red with days over and accrued overage — sorted most-overdue first so nothing sits forgotten.
Overage Bills Itself
Open an invoice and the overage is already there — days over at your daily rate, tons over at your per-ton fee — at the terms the customer agreed to. Even on a swap, where the old can's overage bills on the same visit that drops the new one.
AI Dump Slip Scanning
Drivers photograph the scale ticket and AI reads the tonnage and ticket number for one-tap confirmation. The weight flows straight into disposal costs and weight-overage billing — no office data entry.
Pricing-Linked Units
Link each can to a size in your pricing and its rental period and daily overage fee follow the unit — even on quick jobs with no estimate.
The Right Button for the Job
Delivery jobs lead with Mark Dropped, pickups with Mark Picked Up, and swaps walk the driver through both — pick up the full can, drop the fresh one, one job. Completing a job without marking the can prompts the driver first.
Driver Permissions Built In
Tracking is a per-driver permission, on by default for Drivers. Every drop, pickup, and relocation is logged with who, where, and when.
Why Dumpster Rental Contractors Choose DumpsterEstimates
Know What The Route Actually Cost
Hours land on the stop they were worked, so labor cost is real instead of remembered. Payroll runs off timesheets that wrote themselves, overage bills itself at the terms the customer agreed to, and you can finally see which containers and routes are carrying the business.
Stop Underpricing Dumpster Rentals
Every rental is different — container size, waste type, rental duration, and install distance all vary job to job. Every one of those variables affects your margin. DumpsterEstimates accounts for all of it before you send the quote, so you're not finding out what the job actually cost after the fact.
Scale from One Container to Full Fleet
A solo operator can be up and running in minutes — import existing clients from QuickBooks and start estimating immediately. A full fleet operation gets driver portals, container availability tracking, route optimization, and multi-company support without missing a beat. No other dumpster rental tool scales like this.
Dumpster Rental Field Management & Estimating
Every tool a dumpster rental contractor needs to route, deliver, and price jobs
Tools That Understand Dumpster Rental Jobs
Every feature designed to save time and maximize profitability on dumpster rental projects
Dumpster Rental Cost Calculator
Every cost accounted for — container size, rental duration, waste type, install route, labor, and custom fees. See your margin before you send a single quote.
- Itemized breakdown by cost category
- Size & duration auto-adjustments
- Professional branded PDF estimates
- Control which line items clients see — and in what order
Recurring Rentals, Swaps & Repeat Billing
Ongoing rentals and scheduled swap-outs are steady revenue — don't rebuild them by hand. Set a job to recur and each pickup, swap, or return lands on the calendar automatically. When it's time to bill, repeat the last invoice in one click — exact line items pulled straight from the original.
- Daily, weekly, monthly, or custom recurrence
- Each swap or pickup tracked as its own job
- Repeat any past invoice — lines pre-filled from the PDF
- Add extras or overages before sending; the original stays untouched
- Automatic client reminders per visit
Waste Type Pricing Engine
Concrete, yard waste, household junk, and mixed debris each carry different disposal costs. Every waste type has its own rate — so what's in the dumpster always matches what you charge.
- Each waste type priced at its own rate
- Price per ton or per load
- All categories shown in estimate breakdown
- Rates fully customizable
Install & Release Route Costing
Google Maps calculates the real driving distance for each job — multiply by your per-mile fuel rate, add truck overhead and fuel surcharges, and your exact route cost lands on the estimate automatically.
- Real Google Maps distance per job
- Per-mile fuel rate × distance = exact cost
- Fuel surcharge built into every quote
- Fully customizable rate per mile
Labor Costing by Role
Install and release crews can differ in size, role, and rate. Set hours and headcount per role and labor costs calculate automatically — no manual math, no undercharging for extra hands.
- Install crew and release crew assigned separately
- Hours × headcount × rate = exact labor cost
- Set rates per role
- Fully customizable rates
Custom Container Size Pricing
Configure as many dumpster sizes as your fleet offers — each with its own base rate, weight limit, and overage charge. Common sizes like 10, 15, 20, 30, and 40 yd³ are included as defaults, fully editable.
- Custom size tiers, as many as you need
- Per-size weight limits & base rates
- Automatic overage charge calculations
- Edit, add, or remove sizes anytime
Job Scheduling & Fleet Management
See every container in your fleet — which are out, which are available, and when each one is due back. Assign drivers, lock in dates, and prevent double-booking before it happens.
- Calendar & timeline views
- Container availability tracking
- Driver scheduling conflicts
- Extended rental day tracking
Invoicing & Fast Payment Collection
Convert any approved estimate to a full itemized invoice with one click. Send a payment link so clients can pay online. QuickBooks sync keeps your books current automatically.
- One-click estimate to invoice
- Send payment links directly to clients
- Track paid and outstanding invoices
- QuickBooks bidirectional sync
Overage & Unexpected Cost Billing
Jobs go heavy. Rentals run long. When they do, overage fees are already built into every estimate — per ton over the weight limit and per day past the rental period. Add any unexpected cost as a misc fee and regenerate the invoice in seconds.
- Per-ton overage fees on every container
- Per-day rental extension charges
- Add misc fees mid-job — flat or per-unit
- Regenerate invoice instantly
Change It on the Spot
Customer wants a bigger container or an extra week? Update the size, duration, or waste type and the quote recalculates instantly — then re-send the new total before you leave. No callbacks, no eating the overage.
- Change size, duration, or waste type and reprice live
- Edit any estimate, even after it's been sent
- Updated branded PDF regenerated automatically
- Re-send to the client in one tap
Your Business, Supercharged by AI
Four AI tools built right into how you already work — not add-ons, not gimmicks
Optimize every bin rental for maximum margin
Your pricing coach, always on. Chat with an AI that has analyzed every rental estimate you've sent — win rates, disposal margins, and QuickBooks expenses — and tells you exactly where to raise or lower prices.
- Raise 20-yard C&D rates from $350 → $395 (based on 61 confirmed rentals)
- Your same-day delivery premium is 22% below market rate in your area
- Chat: "Which dumpster sizes are my least profitable?"
- QuickBooks fuel and disposal costs feed into every recommendation
Your AI Pricing Coach
AI Smart Scheduling
Select your unscheduled jobs, pick a date range, and get a geographically optimized week — built in seconds.
- Groups deliveries and pickups by neighborhood across the week
- Sequences drop-offs and pickups to minimize truck repositioning
- Returns a day-by-day plan with a confidence score and AI reasoning per day
AI Route Optimizer
One click optimizes your crew's entire day — accounting for dump site hours, job complexity, and drive times.
- Groups nearby deliveries and pickups into single efficient runs
- Avoids landfill and transfer station peak hours automatically
- Shows daily miles saved, time saved, and fuel cost reduction
AI Report Builder
Ask a question in plain English and get the report instantly — no formulas, no spreadsheets, no setup.
- "Which container sizes are most profitable?" → margin by size
- "Show me all overdue invoices this month" → filtered list
- "What's my average revenue per rental by debris type?" → breakdown
How It Works
One rental, start to finish — quoted, routed, dropped, and paid for without leaving the app or re-typing anything.
Quote It
Guided pricing walks you through container size, waste type, rental period, and haul distance at your own rates. A branded PDF and signing link go out in minutes.
Schedule It
An approved quote becomes a delivery on the calendar. Assign the driver and truck, and AI optimizes the day's route.
Dispatch It
The driver sees the stop on their phone the moment you save — address, directions, container size, and placement notes all attached.
Drop & Track
One tap marks the drop and GPS pins the can. The rental clock starts and the fleet map updates instantly.
Collect At Drop-Off
Build the invoice on the phone and take card or ACH at the stop, with any overage days or tons already calculated.
Books Stay Straight
Invoice, payment, and labor cost land in QuickBooks on their own. Nothing gets re-keyed on Friday.
Built for Dumpster Rental — Not Adapted From Something Else
Overage billing, debris type surcharges, rental period extensions — plus the rest of what the business runs on, included rather than sold as add-ons.
Profitability Reports
Track per-job margins, container utilization, and revenue trends. Know exactly which jobs, sizes, and debris types make you the most money.
Lead Form Integration
Embed a branded lead capture form on your website. New inquiries land directly in your dashboard as clients, ready to estimate — and you get an email the moment a new lead arrives.
Tax Management
Multi-rate tax configuration
Client Management
Bulk import, history & lead tracking
Leave Management
Time-off requests & approvals
Dump Locations
Landfills, recycling centers & transfer stations
Equipment Tracking
Manage rental & owned equipment
Multi-Company Support
Manage multiple locations or entities
Team Roles & Permissions
3 roles, 40+ settings per user
Client Feedback Requests
Auto-sent after job completion
Weekly & Monthly Reports
Scheduled admin summary emails
Multi-Step Autosave
Progress saved automatically as you work
Always-Current PDFs
Old versions flagged automatically
Powerful Integrations
Works with the tools contractors already use
QuickBooks Online
Connects both ways with QuickBooks Online — send estimates, invoices & clients to QB, import employees & expenses from QB.
Timesheet Export
Export timesheets straight to QuickBooks with hours, labor costs, and job codes.
QuickBooks Payments
Already on QuickBooks? Send payment links directly through QB — clients pay by card or bank transfer with no extra setup.
Google Maps
Instant address autocomplete, real-time distance calculations for travel pricing, turn-by-turn crew routing, and accurate ETA sharing with clients — all powered by live Google Maps data.
Stripe Payments
Prefer Stripe? Connect your account and send a payment link the moment an estimate is approved. Clients pay online — funds deposit directly into yours.
One number. Every conversation.
No separate phone system, no extra steps. Your company number is built right into your account — get a local number in one click.
One-Click Setup
Get a local company phone number instantly — no carrier contracts, no hardware.
Customizable Notifications
Auto-send payment links, estimate sent, invoice due, job reminders, crew on the way, arrival confirmations, and more — via SMS or email.
Number Privacy — Both Ways
Crew never see a client's real number. Clients never see a laborer's personal cell. You control whether crew call through the proxy or their own phone.
Two-Way Messaging
Crew message through the mobile app. Clients reply to your company number. All conversations thread by job in the admin panel.
Full Communication History
See every call and text sent through your company number — by you or your crew — all logged by job. No manual entry needed.
Simple, Honest Pricing
Built for dumpster rental operators. Start free forever — no credit card required.
Professional
Win more rentals with AI pricing, branding and payments.
- Everything in Starter
- 30 AI credits a month
- AI-powered pricing editor & insights
- Full branding — logo, colors, PDFs & e-signatures
- Asset & inventory tracking — dumpster sizes & availability
- Send estimates & payment requests to clients
- Accept card & ACH payments — QuickBooks Payments (US) & Stripe (46+ countries)
- Automated lifecycle emails & review requests
- Lead form — capture website leads directly
- QuickBooks — import clients, sync invoices & payments
- Basic dashboard & reporting
Business
Put your drivers on the app and streamline daily operations.
- Everything in Professional
- 120 AI credits a month — 17% below list
- Crew mobile app — clock in/out, schedules & job alerts
- Live dumpster tracking — your whole fleet on a map with drop & pickup history
- AI report builder — ask anything in plain English
- AI scheduling optimizer & route optimization
- Live Crew Map, geofencing & location tracking
- Route Recording — review the actual daily route each crew drove (14-day Trail history)
- Drivers — invoice & collect payment at drop-off or pickup
- Company phone number — two-way masked SMS & calls with clients
- 100 SMS & 30 call minutes/mo included
- Dump location management
- Timesheets — auto-sync crew hours to QuickBooks Online
- Advanced reports, scheduled delivery & PDF/CSV exports
- 3 estimator seats + 4 field rep / driver seats
Enterprise
A full phone system with two-way texting, built in.
- Everything in Business
- 300 AI credits a month — 33% below list
- 10x SMS & calling — 1,000 SMS & 300 call minutes/mo included
- 90-day route history — extended Trail retention (vs 14 days on Business)
- Custom SMS messages for your business
- SMS notifications for any alert or update
- 7 estimator seats + 10 field rep / driver seats
- Priority support
Every plan starts on Starter for free — upgrade in-app when you're ready. No contracts, cancel anytime.